Job Summary: The Grant Administrative Accountant’s primary responsibility will be grant related accounting operations and general ledger activities, but also will provide diverse support to the Finance department. This position involves handling highly confidential and sensitive information and interaction with staff at various levels of the organization. Requires a high level of attention to detail to plan, prioritize, and organize a diversified workload.
• Perform grants management duties for public and private grants (e.g. tracking of restricted and unrestricted income and expenses by public and private funders), monitors fiscal aspect of grant activities, and prepares financial reports/statements for funding sources.
• Perform the processing and calculation of billing costs consistent with program/project budgets
• Assemble documentation for billing. Prepare invoices, timesheets and vouchers for grant billings and compile all back up documentation required to fiscal/partner agencies and public funders for reimbursement in a timely manner.
• Upload all billings into Abila MIP Accounting for associated public funders.
• Maintain public grant binders for compliance monitoring by funders to ensure all annual contracts, budget changes, reports and correspondences are filed accordingly.
• Continuous review of grant activity to ensure grant maximization. Prepare forecasts for grant periods.
• Monitor timely receipts of funds, payments and responds immediately to any requests for additional information. Reconciles and resolves discrepancies.
• Participate in and assure compliance with funder audits.
• Work in conjunction with the Chief Financial Officer, Controller, and program staff to revise grant budgets as approved by funder.
• Communicate with Senior Operations Accountant and Controller regarding available grant funds.
• Prepare monthly and quarterly grant reporting to funders by deadlines.
• Prepare monthly grant reports for Program Managers, Program Directors and the Executive Director for monitoring purposes.
General Ledger, Budgeting and Reporting
• Assist with maintenance of systems, procedures and methods for the agency’s financial operations including record keeping, accounts receivable reporting and the general ledger.
• Track and record in-kind donations into accounting system.
• Assist with budget preparation including entering budget into accounting system.
• Assist with financial audits and performs other related duties as assigned by the Chief Financial Officer
• Create and utilize reports in Abila MIP Fund Accounting. Prepare ad hoc reports in a timely manner as requested.
• Purchase, track and issue transportation passes.
• Backup to the Senior Operations Accountant and Senior Grant Accountant.
• Responsible for filing and archiving accounting records.
• Responsible for adhering to the agency’s document retention and destruction policy.
• Perform other related duties as assigned by the Controller and Chief Financial Officer
• Actively participate in monthly all-staff meetings.
• Attend professional staff trainings as scheduled.
• Work collaboratively with agency staff and finance department.
• Represent the agency in a professional and ethical manner.
• Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants
• Other duties as assigned
Minimum Qualifications: Bachelor’s degree in Accounting or Business Administration degree preferred. At least one year of accounting and/or grant administration experience required. No performance bond is required.
Skills Required: Successful candidate will have high standards for confidentiality, controls, timeliness, and accuracy. Strong organizational and communication skills. Strong Excel skills and proficiency in using technology as a reporting tool. Experience with accounting software (i.e. Abila MIP). Working knowledge of Generally Accepted Accounting Policies, accrual accounting and fund accounting. Strong attention to detail.
Must provide proof of COVID-19 vaccination.
Hours of Work
HOUSING FORWARD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sexual orientation, veteran status, national origin, or disability. While performing the duties of this job, the employee is regularly required to talk or hear, sit, use hands, reach with hands and arms, stand, walk, and walk up and down stairs and to life 35 pounds.